This online proofing tool is designed to allow you to edit your article much as you would in Microsoft Word, with additional benefits such as easy navigation of queries and special tools for adding references and citations.

Please click on the topics at the left for additional information about how to use this online proofing tool.

• After you log in, you will see the Home screen.
• Carefully read the instructions on the Home screen.
• Click the “Click to proceed” button to begin proofing.

After you click the “Click to proceed” button, you will see the Edit screen.

• In the Edit screen, you can edit the HTML file of your articles.
• The content of the HTML file (article) is displayed on the left side of the Edit window. Proofing tools are provided on the right side of the screen.
• The below image is an example of the Edit screen.

The article can be edited and formatted using the basic editing options found in the Menu toolbar.

• Save
• Undo and Redo
• Cut and Copy
• Bold, Italic and Underline
• Subscript and Superscript
• Find and Replace
• Special Character
• Add Comment
• Add Attachment
• Add Reference
• Add Math
• Numbered and Bullet Lists
• Insert/Edit Link

Click the “Article Information” arrow on the left side of your screen.

This will open a side bar with the metadata information for your article.

The table placement cannot be changed in the Edit screen. If you wish to move a table within the article, please add a comment with details of where the table should be placed.
To insert a new table in the Edit window:
• Click the icon “Table” from the Navigation Panel on the right side of the Edit screen.
• Place the cursor in the article where the table should be inserted and right-click to open a pop-up window.
• In the pop-up window, select “Table” and then select the required number of rows and columns.
• A table with the specified requirements will be inserted into the article, as shown below.

Special characters cannot be added using the keyboard. To add special characters and symbols, use the “Special Character” option.

• Place the cursor where the character should be inserted.
• Click the icon Ω “Special Character” in the Menu toolbar to open the window of symbols.
• Search for or select the required symbol and it will be inserted into the article as shown below.

Additional text style formatting cannot be added using the keyboard. To change text to small capitals, or monospace, we have added two new symbols:“Small caps” and “Monospace” options.

• Select the text, or place the cursor where the special text style should to be updated.
• Click the icon for “Small Caps” and for “Monospace” in the Menu toolbar.
• Edited or changed content will be updated with yellow highlight into the article as shown below.

• Text Zooming — User can zoom-in/zoom-out and zoom reset the text using the option provided in the toolbar, as show below.

Comments with attachments allow the author or editor to give information or instructions to the typesetter within the article.

• Click the icon “Comments” from the Navigation Panel on the right side of the Edit screen.
• To insert a comment and/or attach files, select the text within the article and click the “Add Comment” option in the Menu toolbar.
• Alternatively, place the cursor where the comment and/or attachment should be inserted in the proofing screen and right-click to open a pop-up window.
• In the pop-up window that appears, select “Add Comment”. Enter your comment, choose a file to attach if needed and click “Save”.

Any files that may be useful to the editor for reference during the revision process may be attached to the article.

• Click the icon “Add Attachment” in the Menu toolbar.
• In the pop-up box that appears, click the “Choose File” button and locate the file you want to upload.
• Once the file is selected, click “Save” to upload the file, as shown below.

• Select the text or section or content to be hyperlinked.

• Click the icon “Insert/Edit link” in the Menu toolbar to open the window.

• Select the option from the “Link Type” to edit or insert the hyperlink for various fields like, URL, DOI, Database, Supplemental, Sections links in the article.

• Select the option from the “Link Type” to edit or insert the hyperlink for various fields like, URL, DOI, Database, Supplemental, Sections links in the article.

• Once user selects the “Link Type”, the respective field or comment box will be displayed. For example, if URL/doi link type is selected, respective comment box will be displayed to enter the link/doi, as shown below

• If database link type is selected, the user need to select the database type and provide the accession number in the respective field and click “Insert” option, provided.

• If user selects “Supplemental link/sections” type, user need to select the appropriate supplementary citation/section heading and click on the “Insert/Edit link” in the Menu toolbar to open the window and click “Insert” option, provided.

Note: For linking section headings, the user need to select the section listed as shown in the below screenshot.

• Once the content or sections are selected, user can click “Insert” to insert the hyperlink.

• Edit or unlink option: Click on the hyperlink text you want to edit. User can edit the link and can unlink the hyperlink by using the option “ Unlink URL”.

In this example, a new reference is inserted between References 5 and 6 (highlighted in the red box below).

Step 1: Click the icon “Add” that appears at the end of each reference (as shown above) to open the “Reference – Add” window.

Step 2: Place the cursor where the new reference should be cited in the proofing screen and click “OK” in the “Reference – Add” window.

Step 3: A blank textbox will appear for you to enter the new reference. After inserting the new reference, click “Validate” so that the reference can be validated against the Crossref database.

Step 4: When the validation process is completed, click “Insert”. If the reference is not validated the given reference will be added as plain text.

Step 5: The new reference will be cited at the selected location in the text and added to the reference list. The reference number will be automatically assigned based on the existing count. In this example, the new reference will become 6 and Reference 6 will be changed to Reference 7, with all subsequent references and citations renumbered accordingly.

To insert a reference within a range of references cited in the text, e.g., ^2-5:

Step 1: Click the icon “Add” that appears at the end of each reference (as shown below) to open the “Reference – Add” window..

Step 2: Place the cursor where the new reference should be cited in the proofing screen (only where the references are cited in range) and click “OK”.

Step 3: Select the number for your new reference using the “Range” drop-down menu, and insert the new reference in the provided blank textbox.

Step 4: After inserting the new reference, click “Validate” so that the reference can be validated against the Crossref database, as shown below.

Step 5: After the validation process is completed, click “Insert”, as shown below.

To add a missing citation for a reference already in the reference list:

Step 1: Place the cursor where the new citation should be inserted and right-click.

Step 2: Select the “Add Citation” button in the pop-up window.

Step 3: The “Reference – Citation” window will appear. Select “OK”.

Step 4: Another pop-up window with all references will appear.
If it is a numbered reference, then select the Reference number to be cited in the text and then click “Insert”.

For unnumbered author–date citations, select the reference to be cited in the text from the provided list, and then click “Insert”.

Step 5: The reference will be cited in the selected location in the text, as shown below.

Step 1: Select the reference to be edited and then click the icon “Edit” button that appears at the end of each reference.

Step 2: The “Reference – Edit” window will appear, as shown below.

Step 3: In the “Reference – Edit” window, select the respective formatting icons required for editing.

Step 4: For example, in the image below, the “Year” was moved to the end of the reference.

Step 5: When you have made the necessary edits, click the “Update”. The changes will be reflected in the reference list, as shown below.

In this example, a reference is selected from the reference list for deletion (highlighted by the red box).

Step 1: Click the icon “Delete” that appears at the end of each reference.

Step 2: The “Reference – Delete” window will appear. Select the “Delete” option in the reference delete window, as shown below.

Step 3: When you click “Delete”, the reference from the list and its citation in the text will be deleted.

Book Ref:

Journal Ref:

Other Ref:

Click the icon “Article Navigation” from the Navigation Panel on the right side of the Edit screen.

This will show a table of contents for your article, including the headings and subheadings, on which you can click to navigate your article.

Click the icon“References” from the Navigation Panel on the right side of the Edit screen.
The “References” panel will appear, displaying all the references in the article. You can navigate through the references by clicking on the desired reference.

Click the icon “Equations” from the Navigation Panel on the right side of the Edit screen.
The “Equations” panel will appear, displaying the equations in the article. You can navigate through the equations by clicking on the desired equation.

• You can replace the figure yourself directly in the proofing tool. Click the “Edit” option at end of Figure caption to replace the new figure. • Click the icon “Figures” from the Navigation Panel on the right side of the Edit screen.
• The “Figures” panel will appear, displaying all the figures in the article. You can navigate through the figures by clicking on the desired figure.

• Click the icon “Edit Summary” from the Navigation Panel on the right side of the Edit screen.
• The “Edit Summary” panel will appear, which lists every correction you have made so that you can review all changes to the article.
• Select a correction in the “Edit Summary” panel to navigate to the corresponding location in the article.
• All insertions are highlighted in green and all deletions are marked in red.
• The author can reject any correction they previously made, using the red button.

To insert or edit math equations in your article:

• Place the cursor where the equation should be inserted.
• Click the ∑ icon “Add Math” in the Menu toolbar to open the pop-up window.
• Create or modify equations as shown below.

• The queries for the author can be viewed under “General Queries” and “Author Queries” from the Navigation Panel on the right side of the Edit screen.
• The user must reply to each query with one of the following options:
     • Accept
     • Answered within text
     • Add comment

Accept
• Accept the query. The "Accept" in the question field denotes that the supplied statement or query raised expects your permission or confirmation.

Answered within text
• Reply to a query by entering the required information in the text and clicking, “Answered within text”.

Add comment
• Enter your reply to the query in the textbox that appears after selecting the “Add comment” option. Click “Save” to save the comment.

Click on the “Clean View” tab to show a preview of the article with the included changes that you have made in the Edit window.

• Click on the “PDF” tab to view the PDF version of the article. You can print or download the PDF using the buttons in the upper-right corner of the “PDF” window.

• After you submit your corrections, click the “Track PDF” tab to view the updated PDF of the article with track changes. You can also print or download this PDF using the buttons in the upper-right corner of the “Track PDF” window.

• Once all corrections are completed, save the work and ensure all author queries are answered. Click the icon “Approve Article” from the Navigation Panel on the right side of the Edit screen.
• Add any final comments regarding the article in the textbox provided (as shown below), and finally, click “Submit”.
• Approve the article by clicking the “Submit” button available in this panel as shown in the below image.
• Further changes will not be accepted once corrections are submitted.

• You may save your work, log out, and return later to finish your edits. Please return to submit your corrections within 48 hours.
• The “Log out” option is available in the upper right-hand corner of the screen, as shown below.